Proposal · for Quietwell Dental · October 2026
Every message answered.
Every urgent one handed to a human.
An AI receptionist on your website that books visits, answers price and insurance questions from your price list, and passes anyone in pain to a real person — with each request landing in your team's Telegram and the CRM.
- ~3 sto first answer, day or night
- 0made-up prices — only your list
- 1 tapfor staff to take over any chat
01 · What the gap costs
Move the sliders to your clinic's reality.
Your assumptions, not ours — the point is to see the size of the gap.
New patients you could be booking
32/ month
Revenue currently at risk
$19,500 / mo
4.33 weeks per month. Estimate only — real numbers come from the first 30 days of logs.
02 · What you get
- A
Assistant on your website
Chat widget in your colors. Also Instagram DMs and SMS — same assistant, same answers.
- B
Your clinic's rulebook
Price list, hours, dentists, insurance rules, what counts as urgent. It answers from this and says “let me check” when something isn't there.
- C
Hand-off to humans
Pain, swelling, complaints, anything medical or unclear → your team in one tap. Staff can take over any chat mid-sentence.
- D
Telegram, CRM, calendar
An alert in your staff group, a card in the CRM with name, phone, reason and the full chat. Bookings land in the calendar.
03 · Guardrails
What it will never do.
A receptionist that improvises is worse than none. These rules are written into the assistant and tested before launch.
- Diagnose or give treatment advice.“That needs a dentist to look — let me get you in today.”
- Invent a price.If it isn't in your list, it says so and asks the desk.
- Promise insurance coverage.It collects the plan; the desk confirms. Always.
- Keep chatting with someone in pain.Red flags → ER advice. Everything else urgent → a human, now.
- Pretend to be a person.It introduces itself as the clinic's assistant and says when a human joins.
- Store more than it needs.Name, phone, reason for visit. No medical history in chat.
04 · Timeline & price
Rulebook
Your price list, schedule and insurance rules become the assistant's knowledge. You approve every answer it may give.
Connect & rehearse
Website chat, Telegram group, CRM, calendar. Your staff try to break it; we fix what they find.
Live, with a safety net
Human review of every conversation for two weeks. Then a weekly report.
Investment
Fixed price, agreed after a 20-minute call about your clinic.
See it with your price list.
We'll set up a version with your real prices and walk you through it in 20 minutes. No slides.